Corporate Events at City Hall

Services Included

• Introductory site visit with our events team
• A dedicated member of staff during your event
• 180 Chairs
• PA system
• Security personnel
• Lectern
• 5 dressed trestle tables (for registration and display purposes only, not for catering)
• City Hall do not provide pod tables.  They are required for catered events and will have to be hired in through your caterer. 

Hire Cost 

€4,000 (inclusive of 23% VAT)  

Maximum Capacity 

• 180 seated conference style
• 180 seated banquet style
• 350 drinks reception/ cocktail party style

Operational Hours 

• 8am:   Earliest possible building access.  Actual access time will depend on prior bookings in place
• 10pm: Venue cleared of guests
• 11pm: Venue cleared of  equipment/catering and ready for lock-up 

These times are not flexible as we are a busy wedding venue  and need to work around  prior wedding commitments

Event Insurance Requirements

When organising an event in City Hall, whether as (1) an external event organiser or (2) a DCC Staff member on behalf of Dublin City Council, you must provide public liability insurance and employer’s liability insurance from you/your company and from any third party participants providing support or service at the event (Examples of third parties are AV company, caterer etc.).

For DCC Staff organising the event on behalf of Dublin City Council, DCC IPB insurance will suffice but in addition to this, they must also ensure that any third parties they engage present their own employer and public liability insurance to them before the event.  Please see summary insurance checklist following for both types of event organiser. 

External Event Organiser Insurance Checklist – to be presented to City Hall by the event organiser before the event

• Company Employers Liability: Not less than 13 million
• Company Public/Product Liability: Not less than 6.5 million
• Third parties Insurance providing support or service at the event
  • Employer’s Liability: Not less than 13 million
  • Public/Product Liability: Not less than 6.5 million 

All insurance must specifically indemnity Dublin City Council for both employer’s and public/product liability. 

DCC Staff Internal Event Organiser Insurance Checklist – to be presented to the DCC Department organising the event before the event 

• The DCC  Department organising the event is covered by Dublin City Council IPB insurance.  However,
• Third parties providing  support or service at the event must provide the DCC event organiser with Insurance i.e.  
  • Employer’s Liability: Not  less than 13 million
  • Public/Product Liability:  Not less than 6.5 million 

All insurance must specifically indemnity Dublin City Council for both employer’s and public/ product liability. 

Most Importantly Dublin City Council must be specifically indemnified for both employer’s and public liability on all insurance policies, both from the event organiser and the  third parties.  

The insurance must be on the insurance company’s headed paper, the period of cover and policy number stated. The event cannot go ahead without the  required insurance in place.

Protecting The Building  

City Hall is a magnificent 18th century building, beautifully restored and carefully preserved. It is important that it is protected and maintained for future generations to enjoy. Please ensure that contractors working on your behalf do not cause any damage to the building. To this end, please ensure that contractors adhere to the guidelines set out in this brochure. Any building damage costs will be passed on to the event organisers.  

Health & Safety  

You must nominate a person to act as Health and Safety representative and they should liaise with the City Hall staff member at the event. The Health and Safety representative must make a safety announcement at the start of the event to inform guests that the building is a no smoking zone and to point out the the fire exits and assembly point in the event of a fire. City Hall will provide you with the safety notice. An evacuation procedure will be discussed prior to your event for the safe evacuation of guests in the event of an emergency. An event guest list should be provided to City Hall prior to the event. 

Event Plan/Running Order 

To ensure the smooth and efficient running of your event, we require a detailed event plan/running order that includes set-up/take down timings and contact details of caterers and contractors e.g. AV/PA company etc.  

The event plan/running order allows us to  establish your set-up/take down requirements, including equipment deliveries and seating/catering arrangements. Out-of-hours access incurs an additional cost. 

City Hall is a public building and any closures to the Rotunda for an event must be pre-arranged with City Hall. We will schedule your deliveries and sound checks to ensure that you are fully prepared.  

Deliveries 

All deliveries are via the Castle Street side entrance (when facing the building, the door round to the right-hand side) and must be stored in a safe and tidy manner.  

Out-of-hours Collections 

Unfortunately we cannot facilitate overnight storage of items so all equipment must be taken away directly after the event City Hall prior to the event. 

Many different caterers have worked in City Hall over the years and are familiar with our guidelines.  You are free to choose your own catering company but please ensure they are familiar with the requirements below.  Please let us know if you require a list of catering companies who have worked onsite recently. 

You must provide your caterer with the following guidelines before the event, whether or not they have used City Hall before. 

• Cooking is not permitted on site, but food can be re-heated. Gas cylinders are not permitted.
• Deliveries are accepted only by prior arrangement and City Hall accepts no responsibility for them.  
• Please inform City Hall staff about the wattage required and whether single or three-phase is needed. Our electricians require this information in order to set up.  
• Your caterer must provide their own tables, cloths and floor mats with a rubber base for all  areas of food/drink preparation and serving. Mats must be placed in front of and behind the bar serving table to protect the delicate 18th-century floor from spillages. Pod tables must be provided by the caterer for drinks receptions .
• The serving of alcohol is permitted with the exception of draught beer.  
• Floating bar staff must be provided to collect glasses and bottles during the event. All spillages must be cleaned up immediately with a damp cloth, dry mop. Please bring a dustpan and brush as well. The use of cleaning agents or abrasive substances is not permitted on the delicate floor.  
• City Hall does not have the facility to store refrigerated items .  
• Directions from Dublin City Council  staff, security & electricians must be followed.
• All equipment, refuse, glasses, bottles etc. must be removed from the premises following the event, otherwise, penalties may incur. 

Event Checklist

Pay €750 deposit

Book - Site Meeting with City Hall

Submit to City Hall

• Booking form
• Public Liability Insurance
• Detailed Running Order
• Risk Assessment
• Guest List

Select

• Catering
• Contractors for AV or PA
• Appointed Health & Safety Rep on the event night

Specify Electrical requirements

Schedule Sound Check

Agree Delivery times in advance

From the moment you step into the magnificent entrance hall of City Hall, you will become part of the history of the building’s timeless and elegant beauty. In the interest of preserving this beauty for others to enjoy, please see below some do’s and don’ts to follow for your event 

Do: 

• have a representative on-site prior to your event to make those important last-minute decisions;
• contact us prior to your event about photographers and filming;
• ensure all equipment is lifted across the floor or on rubber wheels to avoid scrapes;
• keep all beverages in the Rotunda, the stairs can be so slippery!
• Clear the venue completely by 11pm so that it is ready for lock-up.
• show courtesy to City Hall staff.
• check out our Pinterest and Instagram accounts for inspiration. 

Don’t:

• have any balloons or inflatable decorations (strictly prohibited);
• stick anything to the walls or floor. Masking or duct tape, blu tac, sellotape etc. must not be used. Try a freestanding display instead.
• dance, as the marble floor is priceless and can be easily damaged.
• smoke or vape in the building.