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Hosting events in Dublin City parks and green spaces

Dublin City's parks and green spaces available for you to host events and activities but, in accordance with the Parks & Open Spaces Bye-laws, 2002, you will need a permit. A person or group who contravenes a provision of the Parks Bye-Laws is liable to a fine of €1,200.

Not all parks in Dublin City are under the jurisdiction of Dublin City Council.

Some parks like The Phoenix Park, St. Stephen's Green, Iveagh Gardens, Irish National War Memorial Gardens and the Garden of Remembrance are national parks. Please contact the Office of Public Works (OPW) about activities in these parks.

For more information on the application process and to download application forms visit the Apply to Host an Event or Activity page.

For a detailed guide to hosting an event or activity, read the Guidelines for Event Organisers.

Timelines

Applications for filming and photo shoots will be accepted no less than 7 working days prior to the date of activity.

Applications for Commercial events / Promotional Activity / Merchandising / Brand Sampling will be accepted no less than 10 working days prior to date of the promotion.

For larger events and any event / activity that requires additional infrastructure, applications will be accepted no less than 20 working days in advance of the event / activity.

If the information is incomplete or the applicant wishes to make changes after the form has been submitted, more time will be required to process the application.

Things to note:

• Some events may require the provision of a refundable bond in the form of a bank draft, or cheque
• Set-up and de-rig periods will be charged at the rates as specified in the table above
• Charity events / activities which promote a brand or product will be considered commercial and charged at the appropriate rate
• Local residents should be notified in advance of any event or activity that may impact them
• Helium balloon launches are not permitted in Dublin City Parks. Balloons which are used in balloon displays must be biodegradable

Cancellation Policy

The applicant must give 48 hours notice to the Parks Administration should they wish to cancel the activity. The full fee applies if 48 hours’ notice is not received by Parks Administration to cancel the activity.

If bad weather is forecast for the date of the proposed event / activity and the full fee has been paid by the applicant, consideration can be given to an alternative date, subject to location availability.

Decisions

Once the application has been processed, approved and payment made in full, a decision notice will be issued with conditions relating to the event or activity attached.

You must sign and return a scanned copy of the decision notice to [email protected]

A copy of the decision notice must be kept on-site at all times for the duration of the event or activity.

Health & Safety

The applicant must satisfy themselves that the person responsible for drawing up and implementing the Health & Safety Statement and Risk Assessment Plan for their event or activity is competent to do so. Sole responsibility lies with the Event Organiser to ensure that all elements of plans are carried out as stated in the documentation submitted to Dublin City Council for the duration of the event or activity.

Dublin City Council bears no responsibility for the management or safety management of the event or activity.

Right to cancel or withdraw consent

Dublin City Council reserves the right to cancel or withdraw consent at any time.

Dublin City Council or An Garda Síochána reserves the right to suspend or terminate any and/or all proposed activities being held in parks or open spaces for reasons of public safety, congestion, nuisance, or any other reason. Any such termination would be without any claim or liability on the statutory bodies.

Dublin City Council may require the applicant to curtail, relocate or cancel an event, on or before the booking date, in circumstances of emergency or other legitimate access requirements for which there is no satisfactory alternative arrangement that can be made.

Events/ Activity on Bull Island (Dollymount Beach)

A site map must be provided showing the exact location of your proposed event or activity.

Prior approval is required for vehicular access to the beach and may be considered. For vehicular access to be considered, the applicant must provide:

• Number of vehicles
• Make and model details
• Registration number(s)

Events/ Activity on Sandymount Seafront

The Foreshore along Sandymount Seafront is a Special Protection Area which protects birds feeding in this area in accordance with S.I. No. 212/2010 - European Communities (Conservation of Wild Birds (South Dublin Bay and River Tolka Estuary Special Protection Area 004024)) Regulations 2010. As such, it may not always be possible to facilitate event or activity applications for this area.

Events/ Activity on Ringsend Beach

To gain access to the beach, permission is required from Electric Ireland.

Temporary Structures

Temporary structures associated with an event or activity are required to be certified fit for purpose and safe to use under the conditions they are likely to be exposed to on site, during the course of an event / activity.

The promoter of an event is required to engage a Chartered Engineer to assess and advise on the adequacy of both the design and the construction of the temporary structures to be used.

Temporary structures include:

• platforms
• raised seating
• stages
• proscenium arches
• tents
• marquees
• stage sets
• lighting rigs
• sound towers
• camera platforms
• film sets
• elevated screens
• floodlights
• barriers
• fencing
• bridges
• containments
• suspensions
• inflatables
• stairs
• elevated walkways
• gantries

A temporary structure may also include a temporary use of an existing structure not normally so used, or not known to be suitable for a temporary use. The relevant information must be lodged with Building Control at least 14 days before the event takes place.

For more information contact the Building Control department:

Building Control Division,

Floor 2,

Block 4

East, Civic Offices,

Wood Quay,

Dublin 8

Tel: (01) 222 2145

Email: [email protected]

Traffic Management

If an event or activity requires any of the following, an application must be made to the Environment & Transportation Department, Roads and Traffic section.

• Suspension of Parking Bays
• Road closure(s)
• Traffic diversion(s)
• Positioning of Equipment/Crane/vehicle etc.

A separate application is required for each of the above. An application for a formal road closure must be submitted 5 weeks prior to the event or activity date. A full Traffic Management Plan must accompany any such application.

For more information, see the Guidelines for Event Organisers.

Refundable Bond

Where Dublin City Council Parks and Landscape Services decide that the proposed event is of a scale that is likely to cause damage to the park surface from construction, vehicular or crowd movement, or any other activity associated with an event, an applicant may be required to submit a refundable bond.

A pre-event on-site meeting to discuss any potential impact to the site must be arranged – with the District Parks Officer for the particular park – at least 14 days in advance of the event.

A post-event meeting should be arranged by the applicant within 7 days of event to determine if there was any damage to the park. It will then be decided if the bond is to be retained, or refunded in full, or in part.

Any infringement of the Terms and Conditions of the permit may affect future applications for an event or activity in Dublin City Council Parks & Open Spaces.