Why do we have a privacy statement?

Privacy Statement – Dublin City Council

Dublin City Council has created this privacy statement to show our firm commitment to privacy. We want to assure you that, in all your dealings with Dublin City Council, we will endeavour to ensure the security of the data you provide to us.

How we collect and use personal data

Dublin City Council creates, collects, and processes a significant amount of personal data in multiple formats, daily. This data may be submitted by you through application forms, our website, or through correspondence with you. We may also obtain information about you from other sources, such as government departments or other statutory bodies, third parties (including members of the public), and public sources where required.

Our commitments when processing personal data

• Obtained lawfully, fairly, and in a transparent manner
• Obtained only for specified, explicit, and legitimate purposes
• Adequate, relevant, and limited to what is necessary for the purpose for which it was obtained
• Recorded and stored accurately and securely and, where necessary, kept up to date
• Kept only for as long as is necessary for the purposes for which it was obtained
• Processed only in a manner that ensures appropriate security, including protection against unauthorised or unlawful processing

When we may contact you and share information internally

Occasionally, we may be required to contact you.

When you provide personal data to one department within Dublin City Council, it may be shared with other departments within the Council, where such internal sharing is relevant, proportionate, and reasonably necessary for the performance of our statutory functions.

Examples of internal sharing

• To facilitate the investigation and prosecution of regulatory breaches and offences. For example, the Environment Department may have information that would assist the Planning Department in prosecutions and applications for injunctive relief.
• To enable the set-off of moneys due to the Council against sums owed by the Council to that person, pursuant to section 7 of the Local Government (Financial Provisions) (No. 2) Act 1983.

Sharing with other organisations

Dublin City Council may share your information with other organisations where necessary and permitted or required by applicable law, including other public authorities and bodies. Personal data may also be shared with third-party data processors responsible for supporting the Council’s operations.

Legal basis for processing

Legal obligations

Processing is necessary for us to comply with our legal obligations.

Public interest / official authority

Processing is necessary for us to carry out our tasks in the public interest and/or in the exercise of official authority vested in us.

Retention

We will retain your personal data only for as long as we require it for the performance of our functions. After this, it will be deleted using appropriate and secure methods.

International transfers

In the unlikely event that we are required to transfer your data outside of the European Economic Area (EEA), we will only do so where we can secure the transfer with appropriate safeguards and where we have a legal right to do so.